| Pharmacist | Monitor patients and perform chart reviews |
| Physician | Approve interventions and analyze outcomes |
| Infection Preventionist | Report to NHSN |
| Microbiologist | Produce antibiograms for empiric therapy guidance |
| Information Technologist | Ensure information flows properly within team |
Please note that only existing users with the correct role will have access to create new users.
Fill out the username, last name, first name, and email address for the new user.
Under the Role section select a role for the new user.
Under Facilities, either uncheck the Restrict user to only certain facilities, or select the facility you wish the user to have access to.
The User will be sent a welcome email to set their password.
After logging into Medici, navigate to the Setup menu. and click on Location
You will see all Locations from your import. For the location you want to map, click on Select Medici Name.
If you would like a one-click setup, click Mapped Locations on the top right of the screen and select Add All Locations to instantly see data on the Analyze page.
You can then choose to map your location to an existing Medici location or to create a new Medici Name for mapping.
If you select Create Medici Name, you can set your display name, facility, and location type. There are also buttons to exclude this location from showing in the Medici Analyzer, add more than one location type, and more than one EHR name. Click the Save button at the bottom of the screen to save your changes. The display name and location type should match the corresponding location name in your NHSN account.
Your location is now mapped. You will see the location display name with a green thumbs up for all mapped locations.
Login to your Medici account, and the navigate to the Setup menu.
Click on the … then click Disable User
The User is now disabled. They will no longer be able to login to Medici. To view disabled users, toggle the Show Disabled Users toggle on the Users page.In the event of Formulary changes from the CDC, it may be required to map new ingredients in Medici to submit to the NHSN. Please note that only certain user roles have access to make these changes.
To start login to your Medici account and click on the setup button.
Click on Create Medici Name
Assign the Display name and NHSN OID for the new medicine.
You will see a green thumbs up along with the mapped name in green when the ingredient has been mapped successfully.New facility requires a new subscription key. Please reach out to us using the contact information below:
No, prescribers/specialty/clinical indication are automatically mapped. They are optional fields to be included in the MAR file. Although these fields are not required for NHSN reporting, they are great information for internal analysis. We highly recommend including these fields in the MAR file.
The Medici Analyzer for Antimicrobial Use can be used to run quick and easy reports of your EHR data. It is completely customizable to fit whatever data you are looking to run. Additionally, any report that you run can be bookmarked to be easily referenced again.
When logging into Medici, you will be defaulted to the Medici Analyzer. It can also be found when clicking the Analyze button, then click Antimicrobial Use.
On the Analyzer page you will see all the data we pull from your EHR that you can use to analyze trends listed under the Paging section.
Once all settings are set, you can click the Run Report button to view the data in the Analyzer. There is also a button to save this report as a bookmark to be run later.
Once the report is run, to return to the settings or refresh the report, click the corresponding buttons in the top right of the screen.
Under the chart type, you can also change if you want to select a line, bar, or pie chart.
For each section, you can click and drag by hovering over the 3 lines. You can then drag the filter to any of the other sections of the Analyzer to change how the report will show.
The new category can be dragged to the Row or Column section.
For each section, you can select the filter icon to see all possible values for that section. You can click on each value to filter only for that specific value. There is also a search bar to search for that specific value. Additionally, there is also a select all button to select every option in that section.
The Filters on the Column section also allow you to set the date range with which you want to see the report.In the Medici Analyzer, it is possible to bookmark reports, so they are easily accessible to be run again. You can also set the bookmark to be public, so all users can access the same reports as well. Please note that some of the actions that you may not have access to depending on your user access.
Once the filters are added, click the Add Bookmark button
You can assign a Name and Description for your new bookmark
This will add the bookmark to your user. To access your bookmarks, click the Bookmarks button on the Analyzer Filters page.
Your bookmarks will be saved under the My Bookmarks section.
To be able to make a bookmark viewable by all users, click on the Bookmark Manager.
Once a bookmark has been set public, it can be found underneath the Public group of each user’s bookmarks.After the Analyzer has been run, you may be wondering how you can drill down into the data put forth by the Analyzer to verify that it all looks good. See the steps below for how you can do this in Medici.
In the Analyzer, set your desired filters, and click run report to view the data.
Once the report runs, you can click on the data cell that you want to drill down into. You have a choice of seeing the data within Medici (limit of 500 lines), or downloading the details (limit of 5000 lines)
f View Details was selected, you will see the details that contributed to the Analyzer’s calculation within the Medici application.
In the Analyzer, put all desired filters for the report and click Run Report.
Once the report generates in Medici, click the download button at the top of the screen and the report data will be downloaded onto your computer in a .csv file.
The Measure field can be customized for the type of data you wish to see by clicking the dropdown in the measure field.Please see definition from CDC NHSN below:
“Days present are the number of patients present at any time on a given day in each patient care location. Patient days are the number of patients present in each patient care location during the once daily census count.
For example, a patient admitted to the medical ward on Monday and discharged two days later, on Wednesday, will contribute three days present to the medical ward because the patient was there at some point during each of the three calendar days (Monday, Tuesday, and Wednesday). If this medical ward used midnight as the time of their daily census count, this same patient would only attribute two patient days because they were present for the midnight census count on Monday and Tuesday only.“
Below are the column, row, measure, and filter settings for common reports run in the Analyzer
See which medication is most common for each location
See which Specialty most prescribes one medication the most in a certain location
Yes, we are proud to say that Asolva’s cloud-based software system Medici® is the first vendor product to have passed Antimicrobial Use (AU) validation for the Centers for Disease Control and Prevention’s (CDC) National Healthcare Safety Network (NHSN) reporting (https://www.cdc.gov/nhsn/cdaportal/au-sds/vendor-list.html).
To be able to submit the CDA file from Medici to the NHSN, there are some setup information that will need to be pulled from your NHSN account. Below is all information you will need before you can be setup.
After logging into Medici, you will need to navigate to the Setup button.
In the setup dropdown, select Facility.
In the Setup Facilities page, click on the Medici Facility Name for your Facility.
Select Edit Medici Name under the Medici Facility Name dropdown.
Under the Facility, input the OID that has been assigned by the NHSN.
Additionally on this menu, you can choose to exclude this facility from showing up in the Analyzer. Click save to keep all your changes.
Your OID will now be listed under the Classification section of the Facility mapping.
To map each of your locations. Navigate to your location mapping, click Setup and then Location.
Select the Medici location name and click Edit Medici Name. Note: NHSN requires that all inpatient, ER, and 24-hour observation locations be mapped.
In the Medici mapping, select the Location type. The Location Code must map exactly to the Locations setup in your NHSN account.
Once all your locations are setup, you are now ready to start generating the file to import into NHSN. Select NHSN at the top of the screen in Medici.
Select the Facility you want to generate and click Find
In the top left of the screen, you will see a dropdown with each mapped NHSN location, and a Facility Wide Inpatient (FacWideIN) option to review your antimicrobial usage. Additionally, it will also show the Admissions and Days Present for the selected location.
In the middle of the screen, you will see the breakdown of your facility’s antimicrobial usage for all drugs that the CDC requires. It is broken down by route and total. You can review to make sure that the numbers look correct, and then Click Validate to move forward, or Close to cancel.
Once you have clicked Validate, you will be returned to the NHSN page. You will then want to click on the same month again where it says Validated. There are 3 options you can select.
Once the month has been submitted, you will now see a blue Submitted button under the month. You will want to click on the Submitted button again and see 3 more options.
